How it works

How YachtSync works,
in one place.

A closer look at the six features that make YachtSync the certificate app built by crew, for crew. From green crew tracking their first STCW and ENG1 to experienced officers managing a full superyacht portfolio.

YachtSync: add certificate via scan, upload or bulk import
01 · AI Scanning

Scan once.
Filed forever.

Point your camera at any certificate, upload a PDF, or drop in a photo from your gallery. YachtSync's AI reads the document and extracts the certificate title, issue date, and expiry date, even from handwritten forms, small print, or slightly angled photos.

The AI understands maritime rules. It knows that STCW Basic Safety Training renewals fall every five years, that ENG1 medicals expire in two, that PDSD certificates don't expire at all. You don't have to tell it. It already knows.

  • Works on camera photos, PDFs, and gallery imports
  • Extracts certificate title, issue date, and expiry automatically
  • Maritime-aware: knows STCW, ENG1, MCA, and flag state rules
  • Flags low-confidence reads for your review
YachtSync dashboard: colour-coded certificate status
02 · Reminders

Never chased by
an expiry again.

Set your own reminder schedule: 180, 90, 60, 30, 14, 7 and 1 day before each certificate expires. Push notifications land on your phone so nothing slips through the cracks, even in the middle of a busy passage.

Sync directly to Apple Calendar, Google Calendar, or Outlook. Your renewals appear like any other appointment, with the certificate name, expiry date, and a link back into the app.

  • Configurable alerts at 180, 90, 60, 30, 14, 7 and 1 day
  • Push notifications work even with the app closed
  • Sync to Apple, Google, or Outlook calendar
  • Colour-coded dashboard: valid, expiring soon, expired
YachtSync certificates list: share in one tap
03 · Sharing

One folder.
One tap. Sent.

Send your entire certificate portfolio, or just the ones someone asked for, in a single tap. YachtSync generates a clean, professional PDF package or a shareable link. No login required for the recipient.

A new captain asks for your full crew file, an agent needs your STCW before a port call, management is running an audit. You're ready in seconds, not the half hour it used to take digging through emails and WhatsApp threads.

  • Share your full portfolio or selected certificates only
  • Clean PDF package or shareable link
  • No account required for recipients
  • Always sends your most current files
YachtSync naming: auto-generated filename shown before saving
04 · Naming

Consistent naming,
automatically.

Tell YachtSync your preferred naming format once (Surname_Certificate_Expiry, or whatever convention your captain or management company expects) and every upload is renamed and dated to match, automatically.

No more "scan0047.pdf" or "IMG_3821.jpg" landing in a captain's inbox. Every file you share looks deliberate and professional, because it is.

  • Set your format once, applied to every upload
  • Any convention: Surname_Cert_Expiry, FirstLast_Type, or custom
  • Bulk rename existing files at any time
  • Professional filenames in every shared package
YachtSync training directory: search bar and course cards
05 · Training directory

Every course.
One directory.

Search 74 training schools and 19 MCA-approved ENG1 doctors worldwide, with more than 1,300 courses listed with live dates and prices. When you find the right one, you book direct with the school. No fees, no markup, free to use.

The search understands certificate abbreviations, so searching PSCRB finds every Proficiency in Survival Craft and Rescue Boats course. Type the cert you need, not the course name the school happens to use.

  • 74 training schools and 19 MCA-approved ENG1 doctors worldwide
  • 1,300+ courses with live dates and prices
  • Search knows abbreviations: PSCRB finds every matching course
  • Book direct with the school. No fees, no markup, free to use
Browse the directory
YachtSync Career Pathway planner: routes from green crew to captain
06 · Career Pathway planner

Green crew to captain,
mapped.

The Career Pathway planner maps every route from green crew to captain, across deck, engineering, ETO, interior and galley. Pick your department and see exactly what stands between you and the next rank.

Every rank shows the MCA certificates, sea time and exam requirements, with the actual MSN source text quoted and linked to gov.uk. And each requirement links to matching courses in the training directory, so you always know what to book next.

  • Deck, engineering, ETO, interior and galley routes
  • MCA certificates, sea time and exam requirements for every rank
  • Actual MSN source text quoted and linked to gov.uk
  • Each requirement links to matching courses in the directory
Explore the Career Pathway
Now on iOS

Your certs. Always ready.

YachtSync is live on iOS and free to download, with Android coming next.

Download on the App Store